First thing to do when you want to move your cake in another place is to make sure it’s constructed on a sturdy base- this means at least three thick cardboards. If you know your cake is going to be heavy, place it on a fiberboard or plywood base, ½ in thick from the very beginning.
A cake on pillars should be moved unassembled and no toppers, candles or ornaments should be placed on cake before moving it around. In case of a stacked cake, it’s better to move the whole assembled all at once.
When you plan to move the cake, it’s wiser to take some of your decorating tools with you. Keep the final touches with the airbrush for cake decorating for the final destination of your cake.
If your cake combines stacked and 2-plate construction, take tiers apart and keep the stacked tiers as single parts.
The easiest way to move around your cake is boxing it. This protects the tiers and also keeps the dust, dirt and bugs away from your perfect cake. It’s better to place the boxes on carpet foam or a non-skid mat on an even surface in your car so that the cake doesn’t shift. Try to keep the box flat and never place the cake on a slanted car seat.
When the weather is cold enough, you can always transport the boxed cake in the trunk of your car.
It’s also better to give a call to find out about the place you’re taking the cake to. This gives you a hint on the setup you’ll need to do once you get to the destination. Ask also about the weather, the placing of the room (first floor is ideal!) and where is the easiest access for the room. You need to minimize as much as you can the distance to transport your cake and…don’t forget about the possible car jams!
The right fit
Use clean, sturdy, covered boxes that are sized to the base board of each cake. This helps your cake not to shift within the box nor crushing its sides. A box too big needs some roll pieces of masking tape sticky side out, attached to the inside bottom of the box. This way, the tape holds the base in place.
When a tier cannot be boxed, you can use some large pieces of non-skid foam. You simply foam on the floor of the car and place the tiers in the middle of each piece of foam.
Are we there yet?
Walk all the way down to the set-up sit from your car, without the cake. Pay attention to any bumps along the way and keep in mind any tight spaces or problems you might encounter when carrying the cake.
Check for yourself the cake table-it has to be level – and you can bring along your level to double check it.
Get some help from a cart on wheels to move the cake into the reception area. It’s safer and easier like this, for obvious reasons.
Take out the cakes from the boxes on the reception table by cutting the sides of the boxes and sliding the cakes out.
Remember to take the repair kit, the extra icing, the detailed small decorations and the airbrush for cake decorating- for safety.
Once you’re done… take a picture and enjoy the moment!